New Spark Media Platform Help

Managing Events

You can create and organize events that will appear on your website. Your website users can also own and modify events.

In Media Factory events are similar to groups. The main difference between a group and event is that events have start and end dates. Also, you can use Media Factory to add members to groups. You can’t do the same for events; however, when website users join an event they are automatically added as members for that event and appear in the Members section of the Events page in Media Factory.

Creating Events

You can add new events or view and edit pre-existing events.

To create a new event:

In Media Factory, from the drop-down list in the left-hand corner under the Media Factory logo, select the project to which you would like to add the event.
In the Navigation bar, select Community>Events.
On the Events page, click New.
Specify the name, description, note and a URL for the event.
Click Create.

On the details page for the event, in the Logo field, specify the identifier for the media that you want to use as the logo for the event.

Note: The media that you specify as a logo does not have to be approved. It can be approved after the event has been created; however, it will not appear on your website until it has been approved. If you decide you want to remove the logo from the event, in the Logo field, delete the media identifier and click Save.

In the Start and End Date fields, enter the date range for the event as year/month/day/time.
In the fields provided, specify the address, city, postal code, state/province, and country in which the event is taking place.
In the Longitude and Latitude fields, specify the exact location of the event.

Note: You can fill in these fields manually or they can be filled in automatically using Google Maps.

From the Email drop-down list, select the email template to use when new media is uploaded to the event.
In the Custom 1, specify a new sorting category for this event.

Note: Usually, there are only standard fields you can sort by; however, you can create a custom field for sorting that is visible on your website using templates. For example, you could create a new sort category for “Year created”.

Click Add Data to add a Metadata field.
Click Save.

Adding Media to Events

After you create an event in Media Factory, you can add media like images and video to it. Once approved the media appears on the website.

Note: Website users can also add media like images and videos to an event. When they do, the media they add appears in Media Factory on the Events page.

To add media to an event:

In Media Factory, from the drop-down list in the left-hand corner under the Media Factory logo, select a project.
In the Navigation bar, select Media>Media.
Locate and click the media item you want to add to the event.
In the Actions section, from the Add to event drop-down list, select an event.

Note: To select multiple media items, change the display to List view by clicking . In this view, you can select check boxes beside each item you want to add to the event.

The media appears on the Events page.

Moderating Events

Like with media, you can moderate an event by approving/denying it after it has been created.

Note: To perform moderation tasks you require Moderation rights. If you cannot moderate events, you should ask the system administrator for the appropriate permissions.

You can tell whether an event has been approved or denied by the colour of line that appears beside it on the Events page. A red line means the event has been denied, a green line means it has been approved, and no line means it has not yet been moderated.

Note: To delete an event, click the icon.

Specifying Email Templates for Approved/Denied Events

You can set up an email template that indicates who to notify when an event has been approved or denied.

To specify an email template for an approved/denied event:

In Media Factory, from the drop-down list in the left-hand corner under the Media Factory logo, select a project.
In the Navigation bar, select Settings>Project Settings.
On the Project Settings page, click the Settings tab.
From the Event moderation email – Approved drop-down list, select the email template to use when events are approved.
From the Event moderation email – Denied drop-down list, select the email template to use when events are denied.

Click Save.

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